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The Office of the Registrar is located in the Student Success Building, suite 160 (#3). They are responsible for making approved degree exceptions to students’ degree progress reports, performing final degree checks, preparing for the fall and spring commencement ceremonies, conferring degrees and certificates, and distributing diplomas.
For more information on graduation, click on a link to be taken to the entry below.
Degree Progress Report
The Degree Progress Report is an advising tool that should be used by students and their advisors throughout the student’s academic career at MSU Denver. Degree Progress Reports can be viewed by logging on to the Student Hub, or printed/viewed in the student’s Major department.
Graduation Procedures
Students who anticipate completing all degree requirements within the next two semesters should review the following sections of this catalog: Requirements for All Bachelor Degrees, Academic Policies and Procedures, Graduation, Diplomas and Commencement, Honors and Awards.
Students should review their Degree Progress Report throughout their attendance by logging on to the Student Hub. Students should review their Degree Progress report with a faculty advisor. If any degree exceptions are needed, the department will submit a degree exception. Once degree exceptions are made, students will be notified through their MSU Denver email account.
All students formally declare their degree/certificate candidacy by submitting an Application for Graduation via the Student Hub prior to their anticipated semester of graduation, but no later than the deadline stipulated in the Academic Calendar . Students who miss the deadline to apply for graduation must apply for a subsequent semester.
After submitting the Application for Graduation, students will have their academic records reviewed for completion of all degree requirements. All degree applicants will be notified of their graduation status and any discrepancies that exist via their student email. Students will be given a deadline by which to explain these discrepancies to the Office of the Registrar. Students will not be eligible to remain a graduation candidate if they do not comply with this deadline. As graduation candidates, students will receive information about the final steps in the graduation process and the commencement ceremony. Students should ensure that their current address is on file. If students need to make a change or update to a recently submitted Graduation Application, they must submit a Graduation Application Addendum form, which can be obtained from the Office of the Registrar.
Graduation Checklist
- Review the Requirements for your degree/certificate program.
- Review the Academic Policies and Procedures (pertaining to your Degree Progress Report, graduation, diplomas and commencement, and honors and awards).
- Review your Degree Progress Report. It is recommended to review this with your major department.
- If necessary, correct any discrepancies with your Degree Progress Report in consultation with your major department advisor.
- File an online Application for Graduation by the deadline listed in the Academic Calendar .
- Ensure correct address is on file with the Office of the Registrar.
For a complete graduation checklist and details refer to the Office of the Registrar Graduation website.
Diplomas and Transcripts
Diplomas are mailed approximately six weeks after the semester ends. Students must update their mailing address if there has been a change.
Official transcripts with the posted degree will be available approximately four weeks after the semester ends. Students may request transcripts as early as the middle of their last semester and indicate that it is to be held until the degree is posted. Transcripts may be requested in person at the Office of the Registrar, SSB 160, by fax at 303-556-3999, or via the Office of the Registrar’s website under transcripts.
Commencement Ceremony
Commencement ceremonies are held at the end of the fall and spring semesters. Candidates are encouraged to attend one of the two ceremonies. The commencement program lists candidates, degrees, and degree honors, if any. Although no commencement ceremony is held in the summer, students may still graduate at this time. Summer graduates are asked to attend the fall commencement ceremony. Their names, degrees and honors, if any, will appear only in the fall commencement program. Check MSU Denver’s website for complete, up-to-date information about the commencement ceremony.
To qualify for graduation honor recognition at the commencement ceremony, a student must have the specified GPA and must have completed a minimum of 50 semester hours of academic credit at MSU Denver by the end of the term of graduation. UCD Pooled classes and other transfer credits are not considered when determining honors. Recognition at the commencement ceremony does not guarantee final honors designation on the official record. Honors announced at the commencement ceremony will be based upon a preliminary calculation not including grades from the term of graduation.
Students who qualify for recognition at the ceremony will be sent a letter from the Dean’s Office of the College or School in which their major is located. This letter authorizes students to receive honor cords at the time they rent their caps and gowns.
Candidates with an Individualized Degree Program major will be identified for honors purposes within the College or School most prominent in their major.
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